Safeguarding the government travel card and account number from unauthorized use. Credit Card Services is responsible for reviewing travel card transaction reports to ensure charges are appropriate and business-related. 105264). 0000003552 00000 n Correct Answer: Reduced Payment Plan Question: You suspect that a cardholder used their travel card for personal use. A new travel card applicant is an employee who has not had a government-issued travel card within the last 12 months. If the CBA issued ticket is not used, the TMC will issue a refund automatically within 24 hours (no exchanges are permitted). The ATM feature must only be used to obtain cash for official IRS travel expenses that cannot be charged using the travel card. (10) IRM 1.32.4.2.7.2 (1) and (3), Dispute Process, updated the timeframe to notify the government credit contractor of a dispute from within 60 days to 90 days from the date of the statement on which the charge(s) first appear. Salary offset Information regarding payments by mail is available on the IRS Source website by, selecting Travel card payment methods. This IRM provides information for the Government Travel Card Program including the IBA and the CBA programs. Reimbursement - Travel, Relocation, and FlexElect - California The objectives of refresher training are to: Ensure all travel cardholders are made aware of current program rules, regulations, guidelines and changes. If the ticket has been invoiced, the ETS travel authorization must be left open. A new travel card applicant with a credit score of 660 or higher will receive a standard travel card. 458 28 The travel authorization should not be cancelled in ETS and; the Concur Government Edition (CGE) fee is non-refundable. WebThe Act allows an agency to collect from an employee's disposable pay any undisputed delinquent amounts that are owed to a travel charge card contractor, upon written request Travel cardholders who use their government travel card for personal charges could be in violation of the Rules of Conduct. WebGovernment Code Section 19815.4(d) Government Code Section 19816; Government Code Section 19823; Title 2, California Code of Regulations, section 599.859; Title 2, California Fill out the requested fields that are marked in yellow. When properly submitted travel claims are not paid by IRS within 30 days, IRS will reimburse a late payment fee. WebSalary Offset: The process of collecting an undisputed, delinquent travel card amount due by direct deduction from an employees payroll payment or retirement annuity. WebThe travel account is used for other than authorized purchases, and cancellation is approved by the program coordinator; or It is past due for undisputed amounts at 126 calendar days The subject line of the message should be adjusted to read "Exemption Request" before forwarding. It should be received within five to seven business days from the date the properly completed application is entered in the government credit card contractor's on-line application system. Higher limits are provided for special circumstances such as extended travel. Travel Card problems include: A corporate travel card account set up for travelers who do not have an individually billed account to use for official IRS travel expenses (airline and train tickets). If using the manual travel authorization form, the travel voucher (Standard Form 1012) should indicate use of the CBA as the method of payment for the transportation ticket and the CGE fee. If the employee does not make full payment or enter into a payment agreement within the 30-day period, collection will begin the next pay period. The PIN will be used at chip enabled merchant terminals and for standard travel cardholders to obtain cash from the ATM for official IRS travel expenses that cannot be charged using the travel card. The travel cardholders must file their travel vouchers promptly since all travel card charges must be paid within 25 calendar days from the closing date of the statement of account on which they appear. Becoming familiar with the current IRS IRM 1.32.1, IRS Local Travel Guide and IRM 1.32.11, IRS City- to-City Travel Guide. Travel cardholders will be notified via email with detailed instructions when they are required to complete the refresher course. Last-minute travel - For last-minute travel, defined as Friday afternoon or weekend travel notification, the traveler may contact the TMC for transportation tickets. Training is a prerequisite for obtaining a travel card. Employee Responsibilities and Conduct This section provides responsibilities for the following: The CFO and Deputy CFO are responsible for Government Travel Card Program policy. Both fees are reimbursable to the standard travel cardholder. New employees who are exempt until they obtain a government travel card. (7) IRM 1.32.4.2.2.1 (1), Authorized/Unauthorized Uses chart changes: added gasoline for a privately-owned vehicle (POV) expense type; for meals changed text from "Yes" to "No" , meals are not authorized for local travel unless in travel status for 12 hours or more; also updated expense type to include Uber. On day 126, the member is submitted for enrollment in Salary Offset and on day 211, Citibank may charge off the debt, which will impact the cardholder's credit. 498 28 GTCC Regulations state that the card will be used by all DoD personnel (military or civilian) to pay for all costs related to official government travel, including meals. A supervisor signature is also required at most agencies. References: See Enclosure 1 . Approving requests for travel card account maintenance changes such as card limits and cancellations. Standard travel cardholder - A travel card applicant who agreed to an electronic credit review and had a credit score of 660 or more. Defense Finance and Accounting Service Travel Card Administration - William J. Hughes Technical Center No future reinstatement requests will be considered. endstream endobj startxref More information about requests to change card and ATM limits is available on the IRS Source website by, selecting ATM Access, Usage and Limit Changes. If an account is unpaid 126 days from the closing date on the statement of account in which the delinquent charge(s) first appeared, the government credit card contractor will cancel the cardholders travel card account and revoke all charging privileges. Program Goals: Provide an effective travel card program that enables IRS employees to conduct official government travel to carry out their tax administration duties and ensure effective internal controls as outlined in OMB Circular A-123, Appendix B: Improving the Management of Government Charge Card Programs. The travel cardholder should prepare a travel voucher to claim reimbursement for the CGE fee. L. No. Restricted travel cardholders are authorized travel advances through ETS up to 40% of all reimbursable expenses, except transportation, since they do not have ATM privileges.
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